1. Manuscript preparation. Manuscripts must be written in good English, double-spaced with 12-point font and 1-inch margin, and organized as follows: Title Page, Abstract, Research Highlights, Key words, Introduction, Methods, Results, Discussion, Acknowledgements, References, Tables, Figure legends, and Figures. Pages and lines should be numbered throughout the manuscript.
2. Title page. The title page includes the title of the paper; the names of authors and their affiliations; a short title (not more than 40 characters including spaces); and name, postal address, E-mail address, and phone number of the contact author.
3. Abstract. The abstract states briefly the context, objectives, results and major conclusions of the paper. You should avoid references and abbreviations. The abstract should be in English and Kinyarwanda. The maximum number of words of each abstract should be 300.
4. Key-words. Three to six key words are recommended.
5. Research Highlights. Provide (in bull points) 3 short sentences that summarize the key results and/or conclusions.
6. Graphical Abstract. It represents the main finding/conclusion of the paper. It should be concise and non-speculative. It should be readable at size of 12 x 8 cm.
7. Introduction. It provides the context, purpose and background of the paper. It clearly shows connections between the most pertinent literature and the objectives of the work. It should not exceed 8 double-spaced pages.
8. Methods. It provides all information to allow someone else to replicate your study. You should describe the study site, period, the sampling method and subjects along with methods used to obtain and analyze data. Cite the work of others that have used the same methods and show how you validated the methods that you are using if they have not been used by others previously. Show how you controlled the effect of other factors that might influence your results. Finally, state whether your work complied with ethical considerations. It should not exceed 8 double-spaced pages.
9. Results. They should be written in clear and concise way. Means and standard deviation/standard errors should be written in the format X± SD/SE unit. Every result should include the name of the statistical test, its value, degrees of freedom, sample size, and the P value. Provide figures only for significant results.
10. Discussion. Start by summarizing the questions you were investigating and provide answers supported by your findings. Then describe the pattern of each result, and put it in perspective by citing other publications. State how every result has contributed to the current knowledge and, make suggestions for further research. State the limitations of your methods and show how they might have affected your results. Once the discussion is over, wrap up the work in a focused conclusion. Discussion section should not exceed 8 double-spaced pages.
11. Supplementary Materials. You might as well submit additional supporting material such as video, audio, image, or text files. These materials are important to convince readers and reviewers about the authenticity of data.
12. References. In-text citation and the list of references should be written in APA (American Psychological Association) style.
13. Tables. You should title the tables and number them according to how they appear in the text. Table titles should be concise descriptions of the data in the table.
14. Figure Legends. You should provide legend for each figure and explain all abbreviations
15. Acknowledgements. Acknowledge grants awarded in aid of the study (state the number of the grant, name and location of the institution or organization), as well as persons who have contributed significantly to the study.
16. Page limits. An Original Research Article should not exceed 35 pages. A Review Article should not exceed 45 pages in total. Commentaries, New Approaches and Case Reports should not exceed 15 pages.
17. Reviewers. The authors propose full contact of two potential reviewers who are specialist/experts in the field of the presented work but who are not from Kibogora Polytechnic and who were not involved in that work. The reviewers will be listed and acknowledged every year.